NAVIGATION LINKS
Trade Contractor Progress Meetings
Meetings should be held as often as the project team determines is required. The agenda typically includes: safety update, 2-week look-ahead review, open RFIs, open change items, and open submittals, open Issues Log. A sign-in sheet should be used to document meeting attendees. Minutes should be issued and maintained with the project files. Agenda for meetings exists in the Procore Meeting Project Tool.
If you have Commissioning and/or LEED on your project, these topics will also be on your agenda.
Responsibility: PE / PM / Superintendent
Owner/Architect/CM(OAC)Meeting
Responsibility: PE / PM
OACM Meetings should be held as often as the project team determines is required. The agenda will be similar to the Progress Meeting with the trade contractors but will also include budget updates. A sign-in sheet should be used to document meeting attendees and minutes should be distributed and kept with the project files.
Best Practice
Hold a separate meeting with your Owner/Architect to review cost change items so these are reviewed and approved regularly.
Responsibility: PM
Responsibility:
Monthly Owner Reporting is a job specific process. This topic should be discussed in your kick-off meeting with your owner and documented on the Team Responsibility Checklist form PL015FR. You should agree to what content is expected, what formatting is preferred, and the timing & delivery of the reports. Be sure to differentiate between any dashboard reporting for project metrics, and any cost reporting that may cover budgeting and invoicing.
Responsibility:
Monthly Operations Reports must be prepared by the PM or SPM and submitted by the first Friday of each month. These reports are to be completed in Procore and are required only for core projects. Each report provides a high‑level overview of the project’s monthly performance, including safety updates, cost reporting, change management activity, schedule progress, quality control items, owner communication, and progress photos.
Supporting Resource:
Claims avoidance in commercial construction involves proactive steps by owners, contractors, and design teams to prevent project disputes, cost overruns, and schedule delays from escalating into formal legal battles. Effective strategies focus on clear contracts, transparent communication, meticulous documentation, and realistic risk allocation.
Commercial construction dispute resolution involves structured methods to handle conflicts over payment, delays, design defects, and change orders. Standard approaches range from direct negotiation and mediation to binding arbitration or litigation, aiming to protect project timelines and budgets.