Responsibility: PE / PM
It is important to maintain a complete, current set of construction documents, in a manner that is accessible to all project team members, including subcontractors, A/E, Owner, and internal team members.
The current set of construction documents should be maintained in Procore throughout the duration of the project, including updating Addenda, Bulletins, etc. Reference the Procore Upload Drawings document for instructions on how to import new sheets/documents as they are updated.
Responsibility: Superintendent
The Daily Report should be completed by the Superintendent on a daily basis using Procore. Any team member with information relevant to the daily report may enter it themselves into the Daily Log tool of Procore. This report is a summary of all activities that occur on your project site throughout the day and should include detailed information on the trade contractor manpower and description of what they worked on that day; weather conditions; any issues or delays related to weather, housekeeping, quality or schedule; safety related activities/issues, including proactive measures; material testing; inspections; and any extra work/added scope. Special attention should be paid to material delays, manpower shortages, etc. as these can be extracted at a later date in report format to support issues that may arise. Be sure to mark your day complete when the report is done.
Subcontractors on your jobsite are each required to submit their own Daily Report to Granger for record. This Daily Report can be on their form, or if they do not have one, the Granger Daily Report can be used. They may also attach their report into the manpower section of the Granger Procore Daily Log under their company entry.
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Responsibility: PE / PM
RFIs, or requests for information, are questions or requests for clarification that are generated during the construction phase, typically from the trade contractors. RFIs are created in Procore by the appropriate Granger team member and assigned to the A/E for response. RFIs should be reviewed and vetted by Granger PE/PM prior to sending on to the A/E for response. Once the A/E has responded to the RFI, the Granger project team should review the response to ensure it is complete before publishing to the project. A RFI Log can be generated from Procore to include all RFIs or only open/outstanding RFIs. The RFI Log should be reviewed at the OACM meetings to make sure responses are being received in a timely manner. If an RFI has a potential cost or schedule implication a potential change order (PCO) should be created for tracking.
Supporting Resource:
Responsibility: PE / PM
Required submittals are tracked using Procore Submittal Items, and are processed for review by creating a Submittal Package in Procore. The Submittal Log should be set up at the start of the construction phase, and includes a list of all of the required submittals listed in the Technical Specification.
Note: Submittals should not be logged and tracked using Excel.
The Submittal Log should include close-out submittal items as well, such as O&M Manuals, Warranty Forms, As-builts, Attic Stock, Owner Training, etc. See the Close-out phase for more detailed information.
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Responsibility: PE / PM
The Expediting Log should be created at the start of the construction project, and include required submittals, submittal dates, PO and contact information for material suppliers, and required material delivery dates. This log should be updated and reviewed regularly to ensure that submittal review and ordering of critical material and equipment are on-track for a timely delivery to the site it meet the Project Schedule.
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